Alliance Française Calgary - Camps Form

AFC Camps
Campers and Parents Information

Please read carefully all the information below. The Alliance Française of Calgary (AFC) is proud to offer students a safe environment, and we are counting on your collaboration to ensure a positive experience for all.

Meetup Location

Parents will drop off their camper every morning at the AFC located at: #350, 1721 29th Ave SW, Calgary, AB T2T 6T7, and pick up their children every afternoon at the same place.

Parent / guardian must check in with the teacher every morning for drop-off and pickup of their child. Campers will only be permitted to leave the camp with the individuals specified in this form.

Classes Location

Camps are taking place at the AFC. The afternoon activities may take place at different locations (park, another room in the building…). You will be notified every day about the location of these activities.

Organization of the day

Preschoolers and Kids: The AFC offers a free daycare service for its campers at our cSPACE location from 8:30 a.m. to 9:00 a.m. and from 4:30 p.m. to 5:00 p.m. Please note that our office closes at 5:00 p.m..

Absences

Attendance will be taken every morning. If a camper is absent, we will contact the child’s parent unless previously informed of the absence.

Medical Condition & Allergies

If your child needs medication or has a special medical condition, please notify the staff on this form. If your child has special needs, do not hesitate to contact us by email or phone to give us more information.

Some children in the camp may be severely allergic to nuts and peanuts, we kindly ask that you provide nut-free meals only. If your children suffer from allergies, please notify us in the form below.

What to bring?

To participate to all activities, campers must be dressed appropriately (long pants, shorts, t-shirts, comfortable footwear, socks, raincoat, etc.). Jewelry, toys, electronics, playing cards and phones will not be permitted during classes and organized activities. A teacher may request that a camper put away anything that creates distraction to the rest of the class.

No camper may carry non-prescription drugs, alcohol, or dangerous item (pocketknife, sling shot, etc.). We will return home any camper that does not follow these rules for the safety of other campers.

Do not bring with you anything of value; we are not responsible if it is lost, broken, or stolen. There are no lockers available for valuables.

Every camper must bring their own lunch, snacks, and water bottle. Please note that there are no microwaves or appliances available, and lunches cannot be refrigerated.

Each camper must have these items and have them properly identified:

  • for outdoor activities: a hat, sunglasses, and sunscreen.
  • a lunch+ a water bottle.
  • weather appropriate clothing (rain jacket, sweater, etc.).

Refund, Cancellations and Transfers

ALL CANCELLATIONS, CHANGES, TRANSFERS ARE SUBJECT TO THE POLICY BELOW. NO EXCEPTIONS WILL BE MADE.

  • All cancellations must be made in writing and sent to info@afcalgary.ca.
  • Refunds will only be issued for sessions cancelled at least 15 days prior to the first day of camp. A 20% cancellation fee per children, per week will be applied to cover bank, system, and administrative fees.
  • No refund will be given for withdrawal within 2 weeks before the first day of the camp.
  • Refund for medical reasons minus admin fees will be granted upon presentation of a medical note to the AFC. The request must be sent to info@afcalgary.ca with any accompanying document(s).
  • There will be no pro-rated refunds for a missed day under any circumstances. There will be no refunds for non-participation to an activity organized by the AFC.
  • Transfers will be accepted up to two weeks before the beginning of the earliest session’s beginning date provided if there is availability. All requests must be done in writing and sent to info@afcalgary.ca. A $50.00 fee will be charged for the transfer.

Release and Authorization Form

Parent’s contact information

First Name
Last Name
Home Phone
Mobile Phone
E-mail

Emergency Contact Information (if parent is unavailable)

First Name & Last Name
Home or Mobile Phone
Relation to the child

Child #1 Information

First Name & Last Name
Date of Birth DD/MM/YY
 /  /
Food Allergy
Medical Condition
Level of French
Years of studying French

Child #2 Information

First Name & Last Name
Date of Birth DD/MM/YY
 /  /
Food Allergy
Medical Condition
Level of French
Years of studying French

  Camper’s Pick Up or Release

A parent may authorize another person to pick up the child; the AFC will not release the children into the care of another person unless previously authorized by the parent.

First Name & Last Name
Mobile Phone
Relation to the child


For TEENAGERS only: Parents can authorize their teenager to arrive or to leave the premises of the Alliance Française of Calgary by themselves. Please advise below.

Comments

Discharge

Please read carefully before signing the document.

  • I understand that I must drop off and pick up my child at the AFC and check in with the teacher daily. The AFC is not responsible for any camper left outside of the premises.
  • I understand that children will not be authorized to leave the premises during the camp.
  • I understand that I must drop off and pick up my child during the daycare period unless other arrangements have been made with the AFC’s administrative staff.
  • I understand that no other adult may pick up my child unless otherwise specified in this form.
  • I will notify the AFC in writing at info@afcalgary.ca if my child is to be absent.
  • I understand that the participation in any children’s activity can result in injury. I do not hold the AFC staff liable in case of injury arising during the camp.
  • I understand that if any child does not respect fellow campers, the AFC staff will not allow them to return to camp and they may be asked to leave early. I am responsible to organize transport should my child or teenager be expelled.
  • I hereby give permission to my child to participate in any activities the AFC organizes, these include trips away from the AFC’s classrooms.
  • I understand that neither the AFC nor its staff is responsible for lost, stolen, or damaged personal property during camp and daycare hours.
  • I understand that planned activities and program may change during the camp.
  • I understand that no peanut or nut product will be permitted.
  • I understand the refund, cancellation, and transfer policies.

Agreement and Signature

By signing and submitting this form, I agree to all the above information and agree to abide by the conditions outlined including the cancellation and transfer policy.

Date of signature
Signature
Sign Here

Make sure all the information is correct before submitting your form.